Review and record a supplier payment

Before you start

• The supplier and purchase documents must already be recorded. Have the currency, date and payment amount ready.
• Prepare the payment method and a compatible outgoing account when cash management is active. Check any withholdings that apply to your transaction.

Step by step

1. Review outstanding documents

   Open “A pagar”, select the supplier and review their payable account. Check each document, due date and balance before selecting “Registrar pago”.

2. Prepare the payment

   Under “Documentos a imputar”, select the documents and amounts to settle. Enter “Fecha de pago”, the method and amount; select “Cuenta de origen” where required. Review applicable withholdings before continuing.

3. Check the review

   Select “Revisar pago”. Verify the supplier, date, currency, money paid and any withholdings. Check each document allocation and resulting balance. Use “Volver a editar” if anything needs correcting.

4. Save the record

   Select “Guardar pago”. Inspect the saved payment, then return to the supplier account to check the movement and balances of the affected documents.

Recording a payment records the operation in Riel. It does not itself instruct a bank transfer: move the money through the channel you use with your supplier.

What to check when you finish

• The saved payment shows the supplier, date, methods and allocations you reviewed.
• The payable balance is reduced by the allocated amounts. Check any withholdings or unapplied credit separately.
• When the payment affects cash management, check the movement in its outgoing account.